Review Agenda Item
Meeting Date: 6/6/2024 - 6:30 PM
Category: Old Business and Action Items
Type: Action
Subject: Adoption of FY 2025 Combined Funds Budget
ACPS 2025 Strategic Plan Goal:
Goal 2: Instructional Excellence
ACPS will ensure that all students have access to and engagement with high-quality instruction.
Goal 4: Strategic Resource Allocation
ACPS will strategically provide differentiated resources and supports to schools and departments.
Policy: DB - Annual Budget
Funding Source or Fiscal Impact (where applicable)
File Attachment:
240606__Memo_FY2025_CF_Final_Budget_Adoption_v1.pdf
240606_Att1_FY_2025_CF_Motion_to_Adopt_v1.pdf
240606_Att_2_CF_Fund_Statement_v1.pdf
240606_Att_3_Oper_Fund_Statement_v1.pdf
240606_Att_4_GSP_Fund_Statement_v1.pdf
240606_Att_5_SNS_Fund_Statement_v1.pdf
240606_Att_6_Health_Fund_Statement_v1.pdf
240606_Att_7_SuppRet_Fund_Statement_v1.pdf
240606_Att_8_OPEB_Fund_Statement_v1.pdf
240606_Att_9_SAF_Fund_Statement_v1.pdf
240606_Att10_Facility_Use_Fee_Schedule_FY2025.pdf
240606_Att11_Tuition_Course_Food_Fees_FY2025.pdf
Agenda Item Summary: The attached motion to adopt the FY 2025 Final Combined Funds Budget reflects all School Board and Superintendent recommended budget adjustments since the FY 2025 Combined Funds Budget adoption on February 22, 2024. The FY 2025 Final Combined Funds Budget includes the following: • Total budgeted revenues and other financing sources of: $370,004,919 • The City Appropriation to schools for FY 2025 totals: $273,034,300 • Total budgeted expenditures of: $378,173,186 o Operating Fund: $347,464,211 including Use of Funds of $6,968,267 o Grants & Special Projects Fund: $18,133,096 o School Nutrition Services Fund: $12,575,879 • A planned use of fund balance: $6,968,267 • FTEs for FY 2025 total: 2,705.70 o Operating Fund: 2,474.00 o Grants & Special Projects Fund: 110.70 o School Nutrition Services Fund: 121.00
Background: ACPS continues to move forward in our efforts to realize the mission and vision established in ACPS 2025 strategic plan, and to prepare every student to have the skills necessary to be successful in the 21st century. We are guided by a commitment to providing equitable access to opportunities, and achieving academic excellence, where every school is high performing and every student succeeds. The adoption of the Combined-Funds Budget is an annual commitment to programs and activities for Alexandria City Public Schools.
Recommendation: Madam Chair, I move that the Alexandria City School Board approve the FY 2025 Combined Funds Budget as follows: • The FY 2025 Operating Fund budget in the amount of $349,289,067 for both revenues and expenditures. The Revenue includes the use of general fund balance in the amount of $6,968,267 as well as the addition of $1,200,000 Transfer-In from the Capital Improvement Program. Expenditures will include a Transfer-Out of $1,824,856 to the Grants and Special Projects Fund. The Operating budget includes 2,474.00 FTEs and a total City appropriation of $273,034,300. • The FY 2025 Grants and Special Projects budget in the amount of $18,133,096 for revenues and expenditures. The Revenue includes a Transfer-In of $1,824,856 from the Operating Fund to provide supplemental funding support to the Virginia Preschool Initiative (VPI) program. This budget includes a total of 110.70 FTEs. • The FY 2025 School Nutrition Services budget totals $12,575,978 for revenues and $12,575,978 for expenditures. This budget includes a total of 121.00 FTEs. The Superintendent is granted the authority to make the necessary minor changes to comply with the intent of the School Board. Additionally, the School Board authorizes the encumbrances remaining as of June 30, 2024 to carry forward from FY 2024 to FY 2025 as an adjustment to the final budget.
Approvals:
Recommended By:
Signed By:
Dominic Turner - Chief Financial Officer
Signed By:
Dr. Melanie Kay-Wyatt - Superintendent
Vote Results:

Original Motion
Member Kelly Carmichael Booz Moved, Member Dr. Ashley Simpson Baird seconded to approve the Original motion 'Madam Chair, I move that the Alexandria City School Board approve the FY 2025 Combined Funds Budget as follows: • The FY 2025 Operating Fund budget in the amount of $349,289,067 for both revenues and expenditures. The Revenue includes the use of general fund balance in the amount of $6,968,267 as well as the addition of $1,200,000 Transfer-In from the Capital Improvement Program. Expenditures will include a Transfer-Out of $1,824,856 to the Grants and Special Projects Fund. The Operating budget includes 2,474.00 FTEs and a total City appropriation of $273,034,300. • The FY 2025 Grants and Special Projects budget in the amount of $18,133,096 for revenues and expenditures. The Revenue includes a Transfer-In of $1,824,856 from the Operating Fund to provide supplemental funding support to the Virginia Preschool Initiative (VPI) program. This budget includes a total of 110.70 FTEs. • The FY 2025 School Nutrition Services budget totals $12,575,978 for revenues and $12,575,978 for expenditures. This budget includes a total of 121.00 FTEs. The Superintendent is granted the authority to make the necessary minor changes to comply with the intent of the School Board. Additionally, the School Board authorizes the encumbrances remaining as of June 30, 2024 to carry forward from FY 2024 to FY 2025 as an adjustment to the final budget.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 9 Nay: 0.
The motion Carried 9 - 0
   
Meagan L. Alderton     Yes
Jacinta Greene     Yes
Dr. Michelle Rief     Yes
Kelly Carmichael Booz     Yes
Tammy Ignacio     Yes
Christopher Harris     Yes
Abdel-Rahman Elnoubi     Yes
Dr. Ashley Simpson Baird     Yes
Tim Beaty     Yes