Review Agenda Item
Meeting Date: 5/19/2023 - 7:00 PM
Category: School and Community Relations
Type: Info
Subject: ACPS Grants Award Management Update
ACPS 2025 Strategic Plan Goal:
Goal 5: Family and Community Engagement
ACPS will ensure that all families and community members feel welcomed, respected, and valued.
Policy: DA - Management of Funds
Funding Source or Fiscal Impact (where applicable)
File Attachment:
230519_Board Brief_2022-2023_Grant Awards and Management_v4.pdf
230519_Att1_Grant Award Data Snapshot 2022-2023.pdf
230519_Att2_Grants Data 2022-2023.pdf
Agenda Item Summary: Supplemental funding is a critical element of school finances. The mission of the Grants team is to coordinate and facilitate teacher and department efforts in acquiring grant funding for unmet student and staff needs. To respond to those challenges and in alignment with the work of the Office of Community Partnerships and Engagement, the ACPS 2025 Strategic Plan: Equity for All and the 2021-25 Strategic Communications and Engagement Plan, the grants office has continued to: ● Strategically collaborate with ACPS departments by identifying and applying for grant opportunities with aligned department leadership ● Meet with community partners to provide grant application expertise and serve as liaison for grant identification opportunities using eCivis’ online software through monthly email outreach ● Facilitate, as needed, data and fiscal discussions with aligned department and building leads to ensure that a high level of grant requirements are being met.
Background: The ACPS Grants team provides the following support services to our schools, departments and community partners in alignment with the Office of Community Partnerships and Engagement as part of the School and Community Relations Department: 1. Identify a wide range of potential funding sources. 2. Ensure that the district competes effectively for federal, state, local and private funds. 3. Assist and encourage staff/teachers regarding grant seeking, writing and submitting of proposals. 4. Manage and maintain existing grants. 5. Cultivate a relationship with funders by meeting requirements and grant management processes. 6. Ensure that all progress and annual reports are submitted on time. 7. Build partnerships with Alexandria City government and nonprofit organizations to co- apply for grants. 8. Guide grant opportunities to programs that are most in need of funding and best fit the funders’ priorities. 9. Support, through writing, application review and submission requirements, the 21st Century Community Center (LINK Club) grants. This complex support is for 4 continuation grants and a renewal new grant for Brent Place LINK Club.
Recommendation: The Superintendent recommends that the School Board review the information in this memo to understand how this team has grown and the efforts that are underway to expand the grant solicitation and management program.
Recommended By:
Signed By:
Julia Burgos - Chief of School and Community Relations
Signed By:
Dr. Melanie Kay-Wyatt - Interim Superintendent