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Meeting Date:
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3/25/2022 - 7:00 PM
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Category:
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Facilities and Operations
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Type:
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Info
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Subject:
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Facilities Audit Update
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ACPS 2025 Strategic Plan Goal:
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Goal 1: Systemic Alignment ACPS will build a culture of continuous improvement and design equitable systems for school and instructional improvement. Goal 4: Strategic Resource Allocation ACPS will strategically provide differentiated resources and supports to schools and departments.
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Funding Source or Fiscal Impact (where applicable)
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File Attachment:
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Agenda Item Summary:
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Since the initial December 16, 2018 presentation on this subject, progress has been made on all of the recommendations. Of the ten recommendations listed in the audit, nine will result in significant improvements to the Department of Facilities and Operations, most specifically in the areas of capital investments, maintenance and custodial operations. On October 30, 2020, the audit status was as noted below:
• Two (2) recommendations are “Completed”
• Seven (7) recommendations are “In Progress”
• One (1) recommendation will not be implemented and thus “Not Applicable”
As of March 25, 2022, the audit status is as noted below:
• Six (6) recommendations are “Completed”
• Three (3) recommendations are “In Progress”
• One (1) recommendation will not be implemented and thus “Not Applicable”
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Background:
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Following the results of a Risk Assessment of ACPS, the School Board approved funding in the FY 2016 Combined Funds Budget for an internal audit program in the following areas: Procurement, Facilities and Payroll. The School Board awarded a contract to Gibson Consulting Group in spring 2016. The Facilities audit was conducted from April 2017 through August 2017 with substantial completion of the Final Audit Report in October 2017. From an operations perspective, the audit focused on four major sections: Facilities Planning and Management, Facilities Maintenance, Custodial Services, and Grounds Management.
Findings and recommendations were based on analysis of data and interviews with school division leadership, Educational Facilities Staff, school principals, custodial and maintenance workers and through site visits. Site visits included George Mason Elementary School, Samuel Tucker Elementary School, George Washington Middle School, the former T.C. Williams High School (now ACHS), and the ACPS Maintenance Shop. As recommendations are implemented, the Department of Facilities and Operations will require organizational and programmatic changes that may require additional investment in staff/service support to improve conditions, management of assets, and customer focus.
Status updates on the Facilities Audit have been provided in December 2018 and October 2020.
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Recommendation:
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The Superintendent recommends that the School Board review this Board Brief and related attachments pertaining to the Facilities Audit Update.
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Approvals:
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Recommended By:
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Signed By:
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Dr. Alicia Hart - Executive Director of Facilities and Operations
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Signed By:
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Dr. Gregory C. Hutchings, Jr. - Superintendent
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