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Meeting Date:
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3/30/2023 - 6:30 PM
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Category:
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Old Business and Action Items
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Type:
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Action
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Subject:
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ACPS Program Evaluation Calendar
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ACPS 2025 Strategic Plan Goal:
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Goal 1: Systemic Alignment ACPS will build a culture of continuous improvement and design equitable systems for school and instructional improvement. Goal 2: Instructional Excellence ACPS will ensure that all students have access to and engagement with high-quality instruction. Goal 3: Student Accessibility and Support ACPS will ensure students have equitable access to and engagement with programs and supports that reduce barriers to learning. Goal 4: Strategic Resource Allocation ACPS will strategically provide differentiated resources and supports to schools and departments. Goal 5: Family and Community Engagement ACPS will ensure that all families and community members feel welcomed, respected, and valued.
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Funding Source or Fiscal Impact (where applicable)
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File Attachment:
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Agenda Item Summary:
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The Division engages in a variety of program evaluation activities designed to create new learnings to improve the delivery of services to ultimately improve outcomes for students. The Department of Accountability and Research uses a five-year evaluation calendar to notify, plan,and coordinate evaluation efforts aligned with the Equity for All Strategic Plan. At the March 16, 2023 School Board meeting the Board was presented with the proposed five-year program evaluation calendar. Based on the needs assessment and Board dialogue on March 16, staff are recommending the Board vote to approve the following areas for evaluation within the next five-year cycle: social emotional learning, staff recruitment and retention, English Learner program, and the Connected High School Network.
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Background:
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ACPS applies a utilization-focused lens and views evaluations as learning opportunities that advance the Division’s efforts to improve programs, policy, and practice. The evaluation
approach taken by ACPS relies on collaboration with program area staff and stakeholder voice from evaluation design through recommendations. To help ensure recommended actions yield improvements and organizational learning, the Department of Accountability and Research strives to assess current implementation, present actionable findings, and support continuous improvement practices.
To prioritize and support division programmatic areas xpected to have broad impact across the division’s strategic initiatives, the Department of Accountability and Research leveraged the
Equity for All Strategic Plan, the School Board’s Annual Budget Priorities, and the division’s Areas of Focus over the past several years. This review informed an initial list of potential areas aligned with current and emerging division priorities. School and division leaders were then engaged in a needs assessment poll at the end of 2022 where they were asked to prioritize these areas. All of this information was used to inform the proposed program evaluation calendar.
In developing a working calendar, ACPS anticipates that a typical evaluation cycle spans 18 months which includes activities starting with evaluation framing and planning, conducting the evaluation activities from the plan, developing findings and recommendations, and developing an action plan.
An action plan includes key measures and check-ins following the completion of the evaluation. The multi-year implementation plan includes actions that are evident in
department improvement plans.
The proposed program evaluation calendar includes the following areas:
1. Social Emotional Learning (April 2023 - June 2024)
2. Staff Recruitment and Retention (March 2024 - May 2025)
3. English Learner Program (June 2025 - August 2026)
4. Connected High School Network (September 2026 - November 2027)
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Recommendation:
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The Interim Superintendent recommends that the School Board vote to approve the working five-year calendar of program evaluation areas.
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Approvals:
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Recommended By:
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Signed By:
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Dr. Clinton Page - Chief Accountability Officer
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Signed By:
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Dr. Melanie Kay-Wyatt - Interim Superintendent
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Vote Results:
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| Original Motion | | Member Kelly Carmichael Booz Moved, Member Christopher Harris seconded to approve the Original motion 'The Interim Superintendent recommends that the School Board vote to approve the working five-year calendar of program evaluation areas.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 6 Nay: 0. | | The motion Carried 6 - 0 | | | | | Jacinta Greene | Yes | | Dr. Michelle Rief | Yes | | Kelly Carmichael Booz | Yes | | Christopher Harris | Yes | | Abdel-Rahman Elnoubi | Yes | | Willie F. Bailey, Sr. | Yes | |
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