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Meeting Date:
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3/12/2021 - 7:00 PM
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Category:
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Financial Services
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Type:
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Info
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Subject:
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Reorganization of Procurement Office
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ACPS 2025 Strategic Plan Goal:
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Goal 4: Strategic Resource Allocation ACPS will strategically provide differentiated resources and supports to schools and departments.
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Funding Source or Fiscal Impact (where applicable)
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File Attachment:
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Agenda Item Summary:
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The Procurement Office within the Financial Services Department is undergoing an organizational restructuring to improve productivity, efficiency, and staff retention. As our Combined Funds and CIP budgets continue to grow, to meet our purchasing demands it was necessary to make these changes.
The Assistant Director II will now have the primary purchasing responsibilities of the Combined Funds Budget, while the Director will supervise this work and take primary responsibilities of all capital purchases. With the addition of a Senior Buyer and reclassifying the Buyer I to a Buyer II we are ensuring that we will have the staff needed to provide the level of service demanded by our internal and external stakeholders. In addition, this creates the space for our Director and Assistant Director to work with the Chief Financial Officer on improving the “three Ps”, Policy, Process, and Procedures. For effective operations all three Ps must be in alignment. Ensuring this will lead to marked improvement for our purchasing throughout ACPS. Lastly the new structure creates an embedded succession plan and internal career path for retaining talented staff.
The Procurement Office is currently in the final recruitment stage for our Senior Buyer and Contract Specialist positions, and is reviewing applications for our Director and Buyer II positions.
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Background:
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The purchasing demands within ACPS have been growing over the past several years, leading to increased strain on the Procurement Office. To meet these demands and provide the level of service required by our internal and external stakeholders the Procurement Office is undergoing an organizational restructuring.
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Recommendation:
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The Superintendent recommends that the School Board review this information.
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Approvals:
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Recommended By:
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Signed By:
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Dr. Gregory C. Hutchings, Jr. - Superintendent
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